Section 12 of the Companies Act 0f 2013 mandates all companies or LLPs to have a registered office at the time of or within 30 days of incorporation. The registered office address of a company or LLP is the principal place of business and all official correspondence from the Ministry of Corporate Affairs (MCA) is sent to the mentioned address only. Therefore, any change of address to the registered office should be intimated to the RoC or MCA.

A company can have other offices such as an administrative office, a corporate office, a branch office, and so on. However, only the registered office address should be notified to the MCA. No intimation to the RoC or MCA is required regarding the establishment or change of address of other offices belonging to the company.

What is the procedure for Changing a Registered Office Address?

The procedure for a change in the registered office of LLP or a company is mentioned below-

change in registered office address within the local limits of the city, town or village

  • With a board resolution
  • By filing Form INC- 22 within 30 days of the Board Resolution

change in the registered office of the company outside the local limits of the city, town or village- but within the same RoC and the same state

  • With a board resolution and a special resolution
  • By filing Form MGT-14 within 30 days of the Special Resolution
  • By filing Form INC- 22 within 30 days of the Special Resolution

Change in registered office address from one RoC to another within the same state

  • With a board resolution, a special resolution and the approval from the Regional Director
  • By filing Form MGT-14 within 30 days of the Special Resolution
  • By filing Form INC- 23
  • By filing Form INC- 28 within 60 days from the order of the Regional Director
  • By filing Form INC- 22 within 30 days from the order of the Regional Director

change of address from one state to another, outside the existing RoC jurisdiction

  • With a board resolution, a special resolution and the approval from the Regional Director
  • After a necessary alteration in the Memorandum of Association (MoA)
  • By filing Form MGT-14 within 30 days of the Special Resolution
  • By filing Form INC- 23, after at least 1 month of publishing newspaper Ads ( as per Form INC -26) and serving notices to the creditors
  • By filing Form INC- 28 within 30 days from the receipt of the order of the Regional Director
  • By filing Form INC- 22 within 30 days from the order of the Regional Director
  • Necessary alteration is required in the Memorandum of Association (MoA)

With startupgenie, you can change the registered office address in the following way –

3 Working Days: If you’re moving to the office to another state, we will draft the resolution for you and inform you of the procedure before you can inform the state government of the change.

4 Working Days: Within 30 days, you must inform the MCA by submitting the necessary forms that you have changed the Office address of the business.

FAQs on Change in Registered Office Address

What documents are required to change a company registered office address to another location in the same city?

  • Proof of address of the company’s registered office
  • NOC from the new owner
  • Property ownership documents of the new property
  • Electricity bill, water bill, lease agreement(in case a new premise is rented)

What are the three circumstances under which a company can change its registered office address?

The three common circumstances under which a company changes its registered company office is as follows:

  • Change Of Company Registered Office within the same village or city
  • Change Of Company Registered Office within the same state
  • Change Of Company Registered Office from one state to another

Do you need the permission from shareholders to change the registered office address to another location in the same city?

No, companies that are relocating to another location in the same village, town or city limits do not need the permission of their shareholders or any other authorities. However, to do so, they must notify the Registrar of Companies of the changes, via the e-Form INC-22.